T&Cs

1. Eligibility

   1. Nominees must be active participants in the children’s activity provision sector.
   2. Self-nominations are required for all categories except the ICAP Icon Award.
   3. Third-party nominations are only allowed for the ICAP Icon Award.
   4. Each award category may have specific eligibility criteria, which must be adhered to.

2. Application Process

   1. All nominations must be submitted through the relevant ICAP Awards web forms.
   2. A separate form must be completed for each award category the nominee wishes to apply for.
   3. Accepted file formats for supporting documentation include JPG, PNG, and PDF.

3. Deadlines

   1. The deadline for nominations is Monday, 23rd February 2026.
   2. Late submissions will not be accepted, but ICAP reserves the right to extend the deadline or re-open the submission period at its discretion.

4. Judging Criteria

   1. Applications will be assessed based on criteria specific to each award category.
   2. A minimum of three valid submissions per award category is required for that award to be presented. ICAP reserves the right to cancel or merge categories if insufficient entries are received.
   3. Shortlisted finalists will be informed by Monday, 9th March 2026.

5. Judging Process

   1. Final winners will be selected by an independent panel of judges based on the quality, relevance, and impact of the evidence provided.
   2. Judges’ decisions are final and not subject to appeal.

6. Award Categories

   1. Businesses can nominate themselves for any of the following categories:
      1. Customer Service Champion
      2. Trailblazer (Innovation)
      3. Community Beacon (Inclusivity & Engagement)
      4. Pioneer in Education
      5. Rising Star (Growth & Vision)
   2. Anyone can nominate somebody else for the ICAP Icon category.

7. Supporting Evidence

   1. All supporting evidence must directly relate to the judging criteria of the selected category.
   2. Examples of supporting evidence include detailed reports, procedures, testimonials, and measurable outcomes.
   3. Evidence should be credible, comprehensive, and demonstrate alignment with the category objectives.

8. Consent and Certification

   1. By submitting a nomination, the nominee (or nominator) certifies that all information provided is truthful and accurate to the best of their knowledge.
   2. The nominee consents to the processing of their personal and business data for the purpose of the awards.
   3. By submitting a nomination, the nominee (or nominator) agrees to the Terms & Conditions of the ICAP Awards.

9. Post-Submission Process

   1. All nominees will receive an acknowledgment email upon submission.

10. Shortlisted Finalists

    1. Shortlisted finalists will be notified via email by Monday 9th March 2026.
    2. Finalists will receive a certificate and digital “ICAP Award Finalist” logos (for the relevant category) for use in their marketing and promotional materials.
    3. ICAP will publish the names of the finalists on the website and social/business platforms after they have been notified.
    4. Shortlisted Finalists are required to attend the ICAP Conference on Friday 27^th March 2026, at their own cost, for the announcement and presentation of the awards to the winners.

11. Winners Announcement

    1. Winners will be announced at the ICAP Conference on Friday 27^th March 2026.
    2. Winners of the self-nominated categories will not be notified before the conference.
    3. Winners will receive a trophy, a certificate, and digital “ICAP Award Winner” logos (for the relevant category) for use in their marketing and promotional materials.
    4. Winners are required to be photographed, filmed, and interviewed both on-stage and off following the announcement of their win.

12. Confidentiality

    1. All submissions will be kept confidential and used solely for the purposes of the ICAP Awards.
    2. ICAP will not share any proprietary or sensitive information provided in the nominations with third parties without prior consent.

13. Changes to Terms

    1. ICAP reserves the right to amend these terms and conditions at any time. Any changes will be communicated through the ICAP website and via email to nominees.

14. Contact Information

    1. For any queries or technical support related to the ICAP Awards, please contact us at hello@i-cap.co.uk.